From b61367ab3664b24aef6ddaa5fa3875e006ec7d7b Mon Sep 17 00:00:00 2001 From: Jeremy Stanley Date: Tue, 27 Aug 2019 00:06:56 +0000 Subject: [PATCH] Add a combined_nominations_kickoff E-mail template When running TC and PTL elections concurrently, include instructions and information about candidacy and electorate requirements for both in the kickoff event E-mail. Change-Id: I6bc3116053c676eb579c607c515c2eaee9ca9785 --- .../templates/combined_nominations_kickoff.j2 | 69 +++++++++++++++++++ 1 file changed, 69 insertions(+) create mode 100644 openstack_election/templates/combined_nominations_kickoff.j2 diff --git a/openstack_election/templates/combined_nominations_kickoff.j2 b/openstack_election/templates/combined_nominations_kickoff.j2 new file mode 100644 index 00000000..50df453a --- /dev/null +++ b/openstack_election/templates/combined_nominations_kickoff.j2 @@ -0,0 +1,69 @@ +To: openstack-discuss@lists.openstack.org +Subject: [all][elections] Combined PTL/TC Nominations Kickoff + +Nominations for OpenStack PTLs (Project Team Leads) and TC +(Technical Committee) positions ({{ seats }} positions) are now open +and will remain open until {{ end_nominations }}. + +All nominations must be submitted as a text file to the +openstack/election repository as explained at +https://governance.openstack.org/election/#how-to-submit-a-candidacy + +Please make sure to follow the candidacy file naming convention: +candidates/{{ release }}// +(for example, "candidates/{{ release }}/TC/stacker@example.org"). + +The name of the file should match an email address for your current +OpenStack Foundation Individual Membership. Take this opportunity to +ensure that your OSF member profile contains current information: +https://www.openstack.org/profile/ + +Any OpenStack Foundation Individual Member can propose their +candidacy for an available, directly-elected seat on the Technical +Committee. + +In order to be an eligible candidate for PTL you must be an +OpenStack Foundation Individual Member. PTL candidates must also +have contributed to the corresponding team during the {{ start_release }} to {{ end_release }} +timeframe, {{ time_frame }}. Your +Gerrit account must also have a verified email address matching the +one used in your candidacy filename. + +Both PTL and TC elections will be held from {{ election_start }} +through to {{ election_end }}. The electorate for the TC election +are the OpenStack Foundation Individual Members who have a code +contribution to one of the official teams over the {{ start_release }} to {{ end_release }} +timeframe, {{ time_frame }}, as well as +any Extra ATCs who are acknowledged by the TC. The electorate for a +PTL election are the OpenStack Foundation Individual Members who +have a code contribution over the {{ start_release }} to {{ end_release }} timeframe, +{{ time_frame }}, in a deliverable +repository maintained by the team which the PTL would lead, as +well as the Extra ATCs who are acknowledged by the TC for that +specific team. The list of project teams can be found at +https://governance.openstack.org/tc/reference/projects/ and their +individual team pages include lists of corresponding Extra ATCs. + +Please find below the timeline: + + nomination starts @ {{ start_nominations }} + nomination ends @ {{ end_nominations }} + campaigning starts @ {{ campaign_start }} + campaigning ends @ {{ campaign_end }} + elections start @ {{ election_start }} + elections end @ {{ election_end }} + +Shortly after election officials approve candidates, they will be +listed on the https://governance.openstack.org/election/ page. + +The electorate is requested to confirm their email addresses in +Gerrit prior to {{ email_deadline }}, so that the emailed ballots +are sent to the correct email address. This email address should +match one which was provided in your foundation member profile as +well. Gerrit account information and OSF member profiles can be +updated at https://review.openstack.org/#/settings/contact and +https://www.openstack.org/profile/ accordingly. + +If you have any questions please be sure to either ask them on the +mailing list or to the elections officials: +https://governance.openstack.org/election/#election-officials