infra-specs/specs/ptgbot.rst

Copyright 2017 OpenStack Foundation

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PTG Bot

https://storyboard.openstack.org/#!/story/2001067

We will host a production instance of the PTG event scheduling bot.

Problem Description

Quoting from Thierry Carrez's May 18 post to the OpenStack development mailing list:

For the PTG events we have, by design, a pretty loose schedule. Each room is free to organize their agenda in whatever way they see fit, and take breaks whenever they need. This flexibility is key to keep our productivity at those events at a maximum. In Atlanta, most teams ended up dynamically building a loose agenda on a room etherpad.

This approach is optimized for team meetups and people who strongly identify with one team in particular. In Atlanta during the first two days, where a lot of vertical team contributors did not really know which room to go to, it was very difficult to get a feel of what is currently being discussed and where they could go. Looking into 20 etherpads and trying to figure out what is currently being discussed is just not practical. In the feedback we received, the need to expose the schedule more visibly was the #1 request.

Proposed Change

Add an instance of the ptgbot software running on and publishing to a page served from eavesdrop.openstack.org.

Alternatives

PTG attendees could continue using only the tools we currently provide for coordination (a dedicated IRC channel, Ethercalc spreadsheet and Etherpads), though this would not meet the requests from the first PTG for a more streamlined overview of what's going on at any given point in time.

Implementation

Assignee(s)

Primary assignee:

fungi

Gerrit Topic

Use Gerrit topic "ptgbot" for all patches related to this spec.

git-review -t ptgbot

Work Items

1. Create deployment automation repository openstack-infra/puppet-ptgbot.
2. Update openstack-infra/system-config repository to add the ptgbot module and instantiate it within the eavesdrop.openstack.org node resource definition; also include operational documentation for the service.

Repositories

The openstack-infra/puppet-ptgbot Git repository will be created as a new Infrastructure team deliverable.

Servers

The existing eavesdrop.openstack.org server will be used to host the daemon and Web content.

DNS Entries

No DNS entries need to be created or updated.

Documentation

Operational documentation will be added to the openstack-infra/system-config repository.

Security

The daemon shares much in design with the existing statusbot implementation (particularly the #success ... feature but with locally-generated Web content), and so has a risk profile which is sort of a cross between statusbot and meetbot. Because of this, and its expected lightweight resource consumption, we'll run it on the same server where we run those.

Testing

Our usual Puppet integration testing jobs will be applied.

Dependencies

This implementation will depend on creation of a new openstack-infra/puppet-ptgbot module, which in turn utilizes the existing openstack/ptgbot repository and software contained therein.